Letters

 1. On the eSIS Main Start screen, click //School > Design Letters// on the menu bar.  2. The Letter Selection screen opens. Click the ADD button. A new row is inserted and the cursor defaults to the Letter Description field. 3. Enter the test name in the Letter Description field. Click the drop-down arrow in the Category Code column for the letter. Click the appropriate code. Note: The Program column is not currently used in North Carolina. 4. Click the No. field for the added letter. Enter a unique number to identify the letter. To write a record to the student’s correspondence log, click the Log checkbox. 5. Click the Save button.  6. Click the new test name in the Letter Description column. Click the Select button. 7. Letter text and punctuation can be added and edited as needed on this screen. Click the location on the letter where a code should be added. Click the **Codes** button. 8. The **Codes** screen opens. There are two regions of codes: **Student Symbols** (student-specific data) and **Application Symbols** (non-student specific data). Double-click the appropriate code in the **Code** column. Note: If you double-click the code, it is placed at the end of the letter regardless of cursor placement. Use copy and paste commands appropriate for your computer if you need to place the code anywhere but at the end of all other text in a letter. A PC user may position the cursor on the **Letter Input** screen, click the **Codes** button, highlight the code on the **Codes** screen, press **CTRL + C** on your keyboard, click the **Ok** button, and press **CTRL + V** to paste the code in the letter. 9. Click the **Ok** button to return to the **Letter Input** screen. Continue this process until all codes are added. 10. Click the Save button once the letter is complete. Click the Exit button.
 * __How do I create letters?__**
 * __How do I add a letter to the Incident Module?__**

In the drop-down for letter type, choose **Suspension**. This will make the letter available when you are on the **Members Involved** screen.

Below is a sample letter which you can use as a basis for a letter.

School Name School Address &DATE Parent or Guardian of &GIVEN &LEGAL &PRTADRS

Dear &PARNTL,

The purpose of this letter is to inform you of a disciplinary incident involving &GIVEN &LEGAL on the school bus or at the bus stop. This behavior may have jeopardized the safety and well-being of all students.

I regret that it has become necessary to assign your child a BUS SUSPENSION for &INCLEN days with the last day being &INCLDAY. &GIVEN can begin riding the bus on the following school day.

Description of the incident: &INCNARR

You will need to provide alternate transportation for &GIVEN during the term of this suspension. You are urged to both appreciate the disciplinary action taken and to cooperate with the action initiated by the school administration. Bus riding is a privilege that may be revoked as a result of further occurrences.